There’s a lot happening right now at work – a lot more than should be happening in an academic library right before exams.
We have known for a couple of years now that some major building changes were likely, sometime in the near future. So we have been working on a plan to prepare for that, thinning the collection and improving the layout of the collection We also worked on improving health and safety in the stacks, by adjusting shelves to allow better lighting and also reduce the top shelf height. Last year we removed over 100,000 print volumes from our main collection, some discarded, most shipped out to our Store. Around the middle of this year we finished re-spacing the main collection on Level 2 of the Library. It’s now a pleasure to work in. The next step was to do the same on Level 1, which is the largest part of the collection, with over 400,000 volumes. Unfortunately, our Store is full, so that was to wait until we could build an extension.
Meanwhile, the University has rather suddenly resurrected plans for those building changes. Essentially, they will convert a rather exposed and dysfunctional open-air plaza into a “Learning Hub”, by putting a roof over it. All good. But beneath that plaza is the main entry level of the Library, which will become part of the Hub. And adjacent to the plaza is our Special Collections, which must move very soon. After looking at options, we have chosen to relocate Special Collections to Level 1. Ahem.
So we now find ourselves in the seemingly impossible situation of having to weed something of the order of 70,000 volumes from Level 1 in order to make space for Special Collections, and moreover having just a few weeks in which to do it! With no space in the Store to take those volumes.
Well, we can do the impossible; miracles take a little longer.
We have come up with a scheme which I personally think is sensible (although it was not my idea), but will, I’m sure, be shocking to some. All bound journals published before 2001, and – radically – regardless of whether they are available to us online or not – are being packed into crates and shipped to a warehouse, where they will remain until such time as the Store extension is built. If anyone wants an article from one of these volumes, we will get it by Inter-Library Loan. Which costs us money, but will be much cheaper than retrieving a crate from the warehouse. Crating and storage is being done by a commercial operator.


At the same time as crating of journals is going on, staff are also re-spacing the books which are to stay. So book trolleys are going back and forth all day, moving books and trying to avoid the crates, which I’m told weigh up to a tonne each when full.
The crating is a radical departure from the position of the librarians just 2 years ago, when I suggested that rule as a blanket rule for sending journals to Store. But radical times call for radical solutions, I guess. And we have no choice. So, in an amazingly short space of time we will have weeded and completed re-spacing of the entire Main collection, and moved or re-moved around 900,000 volumes.
Once Level 1 is finished, we’ll then need to relocate everything on Level 3, probably by the end of this year. But that’s another story.